The Pomodoro method has changed my life! Whenever I'm writing or working out a creative problem, it really helps me focus on just one thing at a time. It's a simple timer that breaks down your day into 25-minute chunks (with 5-minute breaks). I use the Tomato One app on Mac OS, but there are countless others. Check it out and let me know what you think. I'd be happy to walk you through it or give some more tips if you need them. Thanks!
The key is to identify your areas of strength, as well as your areas of weakness. Once you have determined these, you can build an action plan for your time. Your time should ideally be spent on areas of your strengths, money makers, and activities that boost your health. Make a plan to outsource the rest. Build time blocks into your schedule and group similar tasks together. For example, I have "client days" where I see my clients, and "admin days" where I have specific tasks that I can do from home. I get similar tasks done together and can stay in my productive mode longer. What tasks can you begin to outsource right away?
I've realised time management is dependant on two things:
Dip in any of these and your productivity drops.
- I'm a big fan of the Eisenhower matrix as a to-do list - tt helps me know where to start.
- I ensure my team minimise interruptions by doing training of effective communication - when to use email, chat & interruptions/calls.
- Master delegation - honestly the Eisenhower matrix will force you to do it.
I've got a visual representation of the Einsenhower matrix and tips on time management here:
If you need any help by all means drop me a PM, happy to help.